Corporate LMS inside the Microsoft 365 you already pay for.
Your company's LMS built with what your Microsoft 365 license already includes: a catalog in Viva Learning, enrollment by Entra ID groups, assessments with Forms, certificates with Power Automate and a per-person record in Power BI.
Catalog, enrollment, assessments, certificates and per-person records, built with Viva Learning, SharePoint, Teams, Forms, Power Automate and Power BI. No other platform to license and no other password to remember.
- Your people sign in with the account they already use
- Data never leaves your tenant
- Records kept per person and auditable
Every LMS function, with a tool you already have.
We don't build a parallel platform: we organize the ones your license already includes so they do the work of a learning management system.
- Catalog in Viva Learning and SharePoint — Your own content lives on a SharePoint training site and is found through Viva Learning, inside Teams, alongside Microsoft Learn and any other sources your company already has.
- Enrollment by Entra ID groups — Anyone who joins a department or a role is enrolled in its mandatory programs without anyone doing it by hand, and reminders reach them in Teams.
- Assessments with Forms — Microsoft Forms grades automatically and records every attempt. With a passing score set, passing triggers the next step.
What the training team can answer.
The question that matters in an audit is who completed what, and when. This is how it gets answered.
- Automatic enrollment — Programs are assigned by group: when someone changes position or department, their training plan changes with them.
- Per-person record — Every enrollment, attempt and pass is stored in a SharePoint list, with the same permissions and retention as any other company record.
- Automatic certificates — When someone passes, Power Automate generates the certificate with your company's template, saves it in SharePoint and sends it to the person.
- Tracking in Power BI — A dashboard by department and by program, fed by the records: who is up to date, who isn't and what expires this month.
- Reminders in Teams — Notifications reach the person and their manager in Teams, where they already work, instead of getting lost in the inbox.
- Governed access — Who sees what is decided by the groups and permissions you already manage, and Entra ID Conditional Access applies just as it does across the rest of Microsoft 365.
What companies use it for.
Four typical programs solved on the same foundation.
- Onboarding — New employees find their onboarding path in Teams on day one, and HR sees when they finish it.
- Mandatory training — Occupational health and safety, data protection, information security: with expiration dates, reminders and proof of completion per person.
- Role-based training — The sales, service and operations teams receive different programs without anyone assigning them one by one.
- Microsoft 365 and Copilot adoption — Microsoft Learn and the company's own content, together in Viva Learning, so people learn the tools they already have.
Frequently asked questions
What people usually ask before getting started.
Can you have an LMS without leaving Microsoft 365?
Yes, for most corporate programs. Viva Learning puts the catalog in Teams, SharePoint stores the content, Forms handles assessments, Lists keeps the records, Power Automate issues the certificates and Power BI shows progress. What we do is organize them so they work as a single system.
Do I need to buy additional licenses?
It depends on what you already have. Microsoft 365 business plans cover almost everything, but curating learning paths and academies in Viva Learning requires a premium license, and some flows may require paid Power Automate or Power BI. We review it with you before proposing the scope.
How do I know who completed each program?
Through the records. Viva Learning's own reports are anonymous by design, so we keep the per-person record in a SharePoint list, fed by Forms and Power Automate, and it is viewed in Power BI.
Does it issue certificates automatically?
Yes. When someone passes, Power Automate generates the certificate with your company's template, saves it in SharePoint and sends it to the person, with the date and the program completed.
What about the SCORM content we already bought?
Microsoft 365 doesn't play SCORM natively, and we'd rather say so from the start. The usual approach is to convert that material into video and Forms assessments, or link to it from the catalog if the provider hosts it. We define this in the inventory, before building anything.
Who sees what?
That is decided by the SharePoint groups and permissions and the Entra ID Conditional Access you already manage. If those permissions are disorganized, the training program inherits them; that's why we review them first.
Does the data leave our organization?
No. Content, records, certificates and reports live in your tenant, with the same retention and audit policies as the rest of your information.
Other pages on this topic.
The other pages on this topic, so you can continue wherever makes sense.
- Our own solutions — The applications Arcetec develops and deploys inside the Microsoft 365 your company already pays for: your people sign in with Entra ID and documents live in your SharePoint.
- CataAI — AI developers who receive their cases by email and Teams, plan them in Azure Boards and carry them all the way to production.
- Cowork Arcetec with Microsoft 365 — Your team and AI working on your Microsoft 365.
- Lienzo — Social media pieces with your company's brand.
- Licitaciones AI — Licitaciones AI streamlines SECOP II monitoring, optimizing the search for opportunities and making proposal submission more efficient.
- Comunidad360 — Access, bookings, resident census and requests for your community.
- Planeo360 — Projects, clients, resources and help desk in one platform.
Your company's training, where your people already work.
Tell us what programs you have today and we'll show you how they would look on your Microsoft 365.